Home Visiting and Coordinated Intake Administrative Resources

Below you will find administrative resources for Illinois Department of Human Services-Division of Early Childhood Home Visiting (IDHS-DEC HV) providers.

Questions? Contact DHS.HomeVisiting@illinois.gov

DISCLAIMER

Currently, some of our policies and procedures listed below are listed as “MIECHV” or “GOECD”. We are in the process of updating all of our policies and procedures to reflect IDHS DEC-BHV. Please be assured that regardless of the title, all the policies and procedures listed are for all of our grantees (aka “LIA”) regardless of funding stream. If you have any specific questions, please feel free to email us at DHSHome.Visiting@illinois.gov.

POLICIES AND PROCEDURES

All agencies are to review and incorporate the following policies, procedures and best practices into their program:

FY24 IDHS Home Visiting and Coordinated Intake Policy and Procedure Manual – 23.06.15_Policy-and-Procedure
FY24 IDHS Home Visiting and Coordinated Intake Best Practice (BP) Procedure Manual – IDHS Home Visiting and Coordinated Intake Best Practice (BP) Procedure Manual

PROGRAM MONITORING

IDHS-DEC HV programs periodically undergo periodic reviews.

IDHS performs risk-based site visits to review administrative/financial operations. This review is administered by Regional Administrative staff and Community Support Services Consultants in the IDHS Division of Family & Community Services. IDHS-DEC HV programs receive an email from IDHS with available dates to conduct monitoring reviews. Once a date is mutually agreed upon, a confirmation letter and the monitoring tool are sent.

For more information about the IDHS Fiscal Administrative Review, see IDHS: DHS Provider Assistance.

A home visiting program quality assessment is conducted by Chapin Hall staff. Click here for the IDHS-DEC HV Quality Assessment Steps and more information can be found here.
Periodic Program Reports are reviewed and monitored for compliance on an on-going basis by IDHS Home Visiting Monitors.

Questions about program monitoring can be directed to DHS.HomeVisiting@illinois.gov

REPORTS AND FORMS

Send to dhs.homevisiting@illinois.gov

REPORTING REQUIREMENTS AND INSTRUCTIONS:

IDHS HOME VISITING (HV) MATERIALS:

STATE_PPR Sample Supplemental Material
FY24_IDHS DSR Cheat Sheet
Final_FY24 IDHS Welcome Email (1)
FY24_IDHS_PPR Template (PDF)
FY24 IDHS Doula PPR Addendum – ONLY for State funded doula programs

MIECHV HOME VISITING (HV) MATERIALS:

MIECHV ONLY- American Rescue Plan Forms (MIECHV programs who receive ARP grant must submit MIECHV ARP PPR with a MIECHV ARP Quarterly Report Spreadsheet to DHS.HomeVisting@illinois.gov by the 15^th of the month after each quarter ends.

MIECHV COORDINATED INTAKE (CI) MATERIALS:

DATA CONSENTS:

English: https://www.dhs.state.il.us/onenetlibrary/12/documents/Forms/IL444-3470.pdf
Spanish: https://www.dhs.state.il.us/onenetlibrary/12/documents/Forms/IL444-3470s.pdf
Data consent cover sheet/instructions

FISCAL MATERIALS:

IDHS FY24_PFR Template
Monthly Grant Invoice
Annual Spending Plan Form: Submit when requested for a new grant year – Uniform Budget Template GFY23 – 24 Month
DHS Revision of Budget Form: Submit if transfer is $1,000 or greater than 10% of the line item – Budget Revision Request Form (1)
Budget Addition Request Form: Submit when requesting funds above the total amount of approved budget for the fiscal year – Additional-budget-request-form FY24IL-

REQUIRED AND RECOMMENDED TRAININGS

Required Trainings and Training Logs for Specific Home Visiting Staff

TRAINING LOGS

This project is supported by the Health Resources and Services Administration (HRSA) of the United States Department of Health and Human Services (HHS) under Grant Number X10MC43579 and Grant Number X10MC39684 in the total award amounts of $8,473,513 and $8,257,262, respectively, for the Maternal, Infant and Early Childhood Home Visiting Program, and 0% financed with nongovernmental sources. This information or content and conclusions are those of the author and should not be construed as the official position or policy of, nor should any endorsements be inferred by HRSA, HHS or the United States Government.